Preparing a contract is a fairly straightforward and self-evident business process. And it is — until you start adding up the contracts.
TL;DR:
E-signing does not require your company to change the way it prepares documents overnight — you can still create contracts in Word or any other office software. The difference is that, instead of sending them to the printer, you upload them to BetrSign. This shortens contract preparation and signing, and turns the signing process into an organized, transparent, and traceable digital workflow.
One contract for a new employee. Three cooperation agreements with new business partners. Ten consent forms for employees attending a training session. One hundred nearly identical documents that need to be signed by one hundred completely different signers.
In theory, it's just one signature. But while in theory there may be no difference between theory and practice, in practice there certainly is: every single contract must first be prepared, aligned with the signers, and sent out. And throughout the entire process, you need to know exactly which stage each document is in — until all of them, signed one after another, finally make their way back to you.
In short, it becomes an exhausting and hard-to-track administrative decathlon involving the following disciplines:
carefully preparing the document in Word,
converting it to PDF and sending it by email — or printing it, handing it over in person, or sending it by regular mail,
waiting, reminding, and checking who has signed the document and who has not,
collecting, saving, and archiving the signed documents.
Electronic document preparation can shorten this process from five days to five minutes . It does not just speed things up; it can eliminate certain steps, especially the tedious ones that come after the document has already been prepared.
In other words, you can still prepare contracts the way you are used to. The only difference is that the process of collecting signatures becomes faster and more transparent — and, above all, saves you a lot of manual work and quite a few nerves.
One of the biggest advantages of electronic contract preparation through e-signing services is that your company does not have to change its operations suddenly.
If you create your contracts in MS Word , you can keep doing that — just save the document as a DOC, DOCX, or PDF file. If you use any other office software, you can also export the document as a PDF.
The magic begins when you upload the contract to BetrSign rather than sending it to the printer for preparation and signing.
Digitalization often gets stuck because people assume that from now on, everything will have to be done differently. But as we can see, that is not necessarily the case. It is enough that after being prepared electronically, the contract does not “turn into paper,” but continues its journey to the signer in digital form.
So, you have created and saved the contract. Now you can send it for signing. This does not mean sending it to the signer by email. Instead, you upload it to an e-signing service — in our case, the BetrSign portal.
We will not burden you with the registration and login process here. We will explain how electronic contract preparation and sending for signature work. Of course, at the end of this article, we invite you to try BetrSign for free or book a demo with one of our experts.
BetrSign enables you to:
send an unlimited number of documents to any number of signers,
send multiple documents within a single signing transaction,
define the signing order,
set the validity period of the signing process,
send reminders to signers so you actually get the signatures you need.
These features are especially useful for contracts that involve more than two parties. For example, the contract may first need to be signed by the person who prepared it, then by the director, and finally by the client. Or it may first need to be signed by a specific employee, then by HR, and finally by the legal representative.
Once you open the contract in the intuitive graphical interface, you can drag and drop signers to the desired location.
With traditional paper-based signing, this type of sequence often means endless waiting, forwarding, and checking the document's status at any given moment. With e-signing, the document’s path is defined in advance, and you have full control over its status at all times.
Sometimes, before a signer signs a contract, you need to collect certain additional information from them. But you do not need to return to your office software to add additional questions to the contract.
BetrSign allows you to easily add (mandatory) interactive fields that the signer fills in directly in the document before signing:
text fields,
checkboxes,
drop-down menus,
radio buttons,
date fields.
This is an extremely practical feature that significantly shortens the path to collecting information, reduces the risk of errors and the number of coordination steps.
Avoid incomplete documents and manual checking. Make the signer’s job easier and give them an excellent user experience.
Many documents are repeated across business processes: non-disclosure agreements, sales contracts, cooperation agreements, HR documentation, various consent forms, purchase orders, confirmations, internal policies, partner forms, statements for event participants, and more.
If you prepare every such document from scratch every time, you are definitely wasting time you shouldn’t have to.
BetrSign helps you significantly reduce the time required to prepare frequently used documents by providing drafts and templates.
Once the structure of a document is prepared — meaning the signing area is defined, the usual signers are known, the signing order is set, and you know which accompanying information or fields the signers need to fill in — we can probably all agree that it makes no sense to repeat all of this from scratch every tim
Save the template and, next time, update it as needed.
With a single contract, you cannot avoid all preparation steps. But with ten, one hundred, or more contracts, the difference becomes more than obvious.
So, one thing is having documents that repeat often. But what happens when you have one contract — for example, a consent form, an annex, a certificate of completed training, or a standardized agreement for multiple partners — and you need to send it to one hundred signers?
With the traditional paper-based approach, you would prepare, print, and mail the same contract 100 times. And while waiting for the signed copies to return, you would most likely worry whether all of them would reach the right recipient—and be returned safely.
Even a “semi-digital” approach does not offer real peace of mind. Preparing each contract separately and sending it by email still does not guarantee that all copies will be signed within the desired time frame.
With electronic contract preparation, the story is completely different. BetrSign offers bulk sending: prepare the contract once, select all signers, and send the contract only once. The system then automatically distributes it to each signer individually and, at the end of the process, returns a signed copy to each of them — and to you.
The contract has been sent. The signer has received it. And then … nothing happens.
Maybe they overlooked the email. Maybe their inbox is full. Maybe their calendar is packed with meetings. Maybe they are on vacation. Life happens — and you still do not have the signature.
If you sent the contract manually, prepare for some extra work while you wait: checking email, following up, and reminding the signer by phone.
Electronic document preparation and e-signing make this part of the process easier as well. BetrSign allows you to monitor document status and send reminders — manually or automatically — to everyone who, for whatever reason, has not yet signed your document.
That way, you do not waste time wondering where the contract is. Is it still “with the CEO”? Is it “with the client”? Did it somehow get “stuck in email”?
You will always know exactly where the contract is and whether it has already been signed. And instead of you chasing people around, the reminders will do the nudging — according to the settings you defined in the e-signing service.
BetrSign has another advantage. With traditional contract preparation, you have almost certainly tried to print a contract at some point, only to discover that you were out of paper.
Or the last round of sending documents completely emptied the cartridge or toner in your printer. You ran into a limitation that can only really be overcome by switching to electronic contract preparation and e-signing.
BetrSign does not limit you to office equipment. It allows you to send an unlimited number of documents — yes, you read that correctly. Every month, you can send a literally unlimited number of contracts for signing to your employees, business partners, and clients.
Just think about how many new hires, business partnerships, and closed deals that can mean. If you sign contracts often and in large volumes, introducing e-signing with this many useful features should not even be a question.
So far, we have discussed how to make sure you actually get the signature you need. But what happens after that?
In the best-case scenario, the thing you committed to in the signed contract will happen: you will welcome a new colleague to the team, start building a successful partnership with a new company, or close a deal with a client that takes your business to the next level.
But life — and business — does not always go smoothly. You know Murphy’s law : if something can go wrong, it will.
For one reason or another, you may later need to check who prepared the contract. Who was it sent to? When did the signer open it? When did they sign it? Was the contract changed in any way after signing?
This is where another important advantage of electronic contract preparation and e-signing comes into play: the audit trail .
The audit trail records all steps from preparation to completion and ensures traceability and verifiable integrity of the electronic signing process.
And this is where the real difference lies between a contract that is “signed somewhere” and a signing process with clear evidentiary value.
This is especially important for companies when contracts may later become subject to internal control, audit, litigation, or regulatory review.
In other words, e-signing is not just about signing a contract without paper. It is about turning contract preparation, sending for signature, and collecting signatures into an organized, predictable, and transparent process.
If a contract is created digitally, it should continue its journey digitally and return digitally signed. No printing. No signing with a pen or ballpoint. No scanning. No physical mailing. No searching for the latest valid version.
BetrSign helps you effectively replace paper-based processes with electronic ones, reduce paperwork-related costs, and above all, save time — because in business, the one who moves faster always wins.
Let’s recap:
You can prepare contracts the way you are already used to.
If you prepare and send contracts often, you do not have to start from scratch every time.
If one contract needs to be signed by one hundred people, you do not have to prepare and send it one hundred times.
If a signature is late, you do not have to chase the signer around.
If the agreement process is recorded in an audit trail, it will be easier to prove your case.
All of this is made possible by electronic contract preparation and e-signing.
Try BetrSign free for 30 days — no hidden costs and no credit card required — or book a demo with one of our experts and discover the benefits listed above, along with many others that e-signing can bring to your business.
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