Five e-signing features that successfully eliminate manual work are manual and automatic reminders, signing order, interactive input fields, bulk sending, and document status tracking. Together, they turn an electronic signature into a structured digital signing workflow — from document preparation to the final signature and archiving.
BetrSign® is an electronic document signing service developed by the Slovenian company SETCCE. It is designed for companies and organizations that regularly collect signatures, often from multiple people and frequently at a larger scale.
Companies adopt e-signing because they want to replace outdated practices such as printing, signing by hand, scanning, and mailing documents with modern digital processes. But e-signing services can do so much more for your business than simply enable an electronic signature. They answer the questions that come up in the everyday struggle with paper-based chaos:
Most companies initially consider e-signing from a very practical perspective: get a signature on the document as quickly as possible, without the hassle of printing, scanning, and sending documents by mail or email.
That makes perfect sense.
Traditional document handling is slow and impractical, and obtaining a signature often depends on the signer being physically present. If you are wondering how a signature drawn by hand with a finger or stylus performs in this context, we covered the benefits of handwritten electronic signatures in a separate article .
In a »semi-digital« process, where you email documents to signers, closing the deal depends on whether the signer even realizes that you are waiting for their signature.
Their schedule may be overloaded, and your message with the attached document may get buried. Then, later in the evening, when they have finally checked off everything on their to-do list and could sign the document, they simply forget.
And if there are multiple signers, figuring out where the document is, who has signed it, and who has not can become a real nightmare.
So let’s look at five BetrSign features that can give your document-management and signature-collection processes a serious efficiency boost.
Signature reminders are messages that notify signers that you are still waiting for their signature. You can define how many reminders the service should send and at what intervals while preparing the document. You can also send reminders manually whenever you want to move things along.
Meanwhile, you can focus on more important work.
In our experience, the biggest time drain in collecting signatures is not preparing the document or the signing itself.
It is waiting for the signature.
You prepared the document correctly, aligned the content with the signers, and sent it to the right email addresses.
And then…
Nothing.
One signer is on a business trip. Another person’s email with the attached Word document ended up in spam. A third signer is convinced they already signed it — but they were actually thinking of a different document. A fourth is still waiting for internal approval.
Once you have sent the document, it is still too early to check the task off your list:
And because most people now read email on their phones, a reminder can often lead to a signature within minutes. We have also written separately about what e-signing on mobile devices looks like in practice.
Signing order lets you define the signers and the exact sequence in which they should sign while preparing the document. The document first goes to the first signer. Only after that person signs does it move on to the next signer — continuing in a predictable sequence until all required signatures have been collected.
Most documents are signed by two parties, but more complex agreements often require multiple signatures.
If you collect them »the old-fashioned way,« these processes can easily drag on or, in the worst case, come to a complete stop if the document is sent to the wrong person or to someone whose turn has not yet come.
Imagine if the document could »know« where it needs to go next without you having to manage the process manually after sending it.
For you, this means less time spent coordinating the signing process. For the signer, it means a better experience : they know they received the document because it is now their turn to sign.
Once all required signatures are on the document, every signer receives the completed document by email — along with you, as the person who prepared it, and anyone else who should receive a copy even if they were not required to sign.
Interactive form fields are areas in a document that the signer must complete before they can sign. Use them when you need information in addition to the signature — information only the signer may know, such as an address, tax ID, date, answer to a question, or confirmation of a choice.
You may already have reserved space for certain information while preparing the document, but you may not have received those details from the signer yet.
That does not mean the agreement has to wait.
You add the appropriate interactive fields to the relevant places in the document.
BetrSign supports:
Textboxes— versatile fields for collecting open-ended information such as names, addresses, or short answers.
Checkboxes — useful when the signer may select multiple options at once or simply confirm agreement with a statement.
Radio buttons — ideal when the signer has several mutually exclusive options and must choose one.
Dropdows — useful when the signer needs to select one answer from a list that would be too long for radio buttons.
Date fields — for adding dates such as the date the document was sent for signature, the signing date, or a custom date.
Personal fields — automatically populated with signer information selected by you.
Another benefit of interactive fields is data standardization.
If all signers enter information using the same structure, documents are more consistent, the data is more complete and comparable, and processing is faster.
Less free-form data entry means fewer ambiguities — and fewer follow-up conversations later.
The same applies to signing forms themselves; we have covered that topic in our article on e-signing PDFs .
Bulk sending lets you send the same document to a large number of signers at once. Each person receives their own copy to sign, while you only need to prepare the document once.
In a lot of situations, the document itself is completely straightforward.
The complication comes from the number of people who need to sign it.
This is common in HR departments, educational institutions, event organizations, sales teams, insurance companies, associations, public institutions, administrative teams, and companies working with large numbers of external collaborators.
Typical examples include:
If you handle this manually, the process quickly becomes a nightmare.
You prepare one document, save it, send it to however many recipients, track and store each returned version, and remind everyone whose signed copy is still missing.
In other words, you repeat the same task over and over again.
And the more times you repeat it manually, the more likely it is that something will go wrong: the wrong recipient, the wrong attachment, the wrong file name, a missed signer, or a file ultimately stored in the wrong place.
Instead of forty separate emails, you have one sending process — and one opportunity for error instead of forty.
Document status tracking gives you a list of all your signing transactions and shows where each document currently stands: who has already signed, who has not, and which signing processes are complete.
Instead of digging through endless email threads, you have all signing transactions in one place and can filter them by the criteria you need.
Some documents require real time and effort.
The wording has to be carefully drafted, concise, and unambiguous.
Once the document says exactly what it should — meaning both sides understand it the same way — and once you have added any necessary interactive form fields, it is finally time to send it to the signer or signers with a single click and relax.
But a sent document and a signed document are two very different things.
If you send one document, keeping track of it is easy enough. If you send a large number of documents to many signers, things can quickly turn into a comedy of errors.
With status tracking, you can see exactly where the process has stalled — which signer currently has the document and how long it has been there.
That is how a sent document becomes a signed document faster.
Each of the five features removes a different layer of manual work.
|
Feature |
Problem it solves |
When you will appreciate it most |
|
Manual and automatic reminders |
The signer forgets or overlooks the document, and you end up chasing them by phone and email. |
When you have a deadline and the signer is outside your organization. |
|
Signing order |
The document moves through the wrong sequence or gets stuck with someone whose turn has not yet come. |
For agreements and approvals that require sign-off from multiple departments. |
|
Interactive form fields |
The document is signed but incomplete, or data is entered inconsistently. |
For forms, consent documents, and documents containing information only the signer can provide. |
|
Bulk sending |
You repeat the same task ten or a hundred times and multiply the risk of errors. |
For internal policies, consent forms, and standardized agreements. |
|
Document status tracking |
You do not know which documents are signed or where the process has stalled. |
When many documents are in circulation at the same time and you are responsible for the outcome. |
The common denominator is simple: e-signing is designed to make collecting signatures easier and faster, while these features remove even more manual work from the process.
There is nothing wrong with manual work when it is part of your core business — or your favorite hobby.
But when it comes to something as tedious as paperwork, most of us would happily eliminate it as quickly as possible.
You can try all five features on your own documents with BetrSign — free and with no commitment.
HR scenario. The HR team needs to send a new company policy to all employees. They prepare the document once and distribute it to everyone using bulk sending. The system tracks who has signed and who has not. Late signers receive reminders at intervals you define, and throughout the process you have a clear view of exactly what is happening with the document.
Sales scenario. The sales team prepares a cooperation agreement. The customer needs to sign first, followed by the head of sales and finally the managing director. Because the signing order has been defined in advance, the process follows that exact sequence. Again, you can check the document status at any time and use manual or automatic reminders where necessary.
Event scenario. Your company is organizing a training session and needs to collect certain consents from participants. You add checkboxes, selection options, and dates to the document. Participants must complete the required fields before they can sign.
In all three cases, the signature is only one piece of the puzzle, but it is an important part of a structured document process.
If you are interested in how BetrSign compares with international providers, we have also published a separate BetrSign and DocuSign comparison .
The best features of any tool are often the ones you barely notice after using them for a while — not because they are unimportant, but because they quickly become second nature.
Once you get used to:
You can try all five features with your own documents: use BetrSign free for 30 days .
If you would like us to demonstrate them using your actual documents and processes, book a live demo with one of our experts.
The most important e-signing features for businesses are those that reduce manual work and improve document visibility: manual and automatic reminders, signing order, interactive form fields, bulk sending, and document status tracking.
Reminders are useful because you do not have to manually check who has already signed a document and who is still late.
The service notifies the signer on your behalf that you are waiting for their signature, using intervals you define in advance. Employees can then focus on more valuable work instead of chasing signatures.
Signing order makes sense for documents that must be signed by multiple people in a specific sequence, such as contracts and amendments, HR documents, internal approvals, sales agreements, or documents requiring approval from several departments.
Interactive input fields let you collect specific information from the signer in addition to the signature — text, a confirmation, a selection from a list, or a date.
The signer must complete the required fields before they can sign, helping you receive a more complete document without additional follow-up.
Document status tracking is important because it shows, in one place, which documents have been signed, which are still waiting for signatures, and where a signing process has stalled.
Without that overview, you have to reconstruct the situation by searching through email, which becomes unreliable when multiple documents are in circulation at the same time.
Using Bulk Send, you can send the same document to up to 1,000 signers at once.
No. The signer does not need a BetrSign account. They can simply sign the document through the link in the email after completing the required identification step.
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