Paperless Business - The Key to Your Company's Competitive Advantage

Since the invention of the wheel, enterprising individuals throughout various historical periods who have been the drivers of societal progress strive to incorporate all technological advancements into their businesses as successfully as possible.

Today, it's hard to keep up with the dizzying development of digital technologies and all the novelties that have emerged just in the last year, let alone understand them well enough to use them to our advantage effectively.

Companies across different industries are thus making an extra effort to digitize various business processes with the help of the latest technologies and leave behind the competition that fails to keep up with rapid development.

Therefore, you have several strong reasons to decide to go paperless and thus take a big step forward.

Moreover, if you don't digitize your business relatively quickly, you won't be in business at all - because you'll be gone.

Increased productivity and efficiency

One of the most direct benefits of going paperless is increased productivity and efficiency. Since the founding of our independent state, we've heard the saying that we'll have to work more for less. But what if we managed to do more - for more?

Have you ever tried to measure the time you spend shuffling papers? Or you needed a specific document but simply couldn't find it? Storing physical documents also takes up a lot of space, which is especially noticeable in micro-companies squeezed into small offices. Sometimes, employees have to move from their workplace so that you can find a particular document.

Digital documents can be easily browsed or searched by typing part of the file name. They occupy only virtual space on physical data carriers or in the cloud, allowing you to read them anywhere, anytime.

You get what you pay for

The adage holds true, but sometimes, with intelligent management, you save a lot and consequently get a lot. Storing (and disposing of) paper costs a lot, and if we add the costs of printing and sending or renting physical storage space, we can quickly talk about massive amounts.

What if your company moves to a new location? How often do you have to transport piles of paper or folders from point A to point B? You may also need to hire a truck.

Digital "paper" not only saves you money (up to €18.20 per document) but - let's face it - also nerves.

Sustainable Business Aspect

The adjective sustainable is used today at least as often as digital, often in the same breath. And for a good reason. By going paperless, you also reduce your business's negative impact on the environment and contribute to a more sustainable future.

Someday, you might hand the company over to the next generation - you'll be handing over the planet as well, so one of the important strategic considerations is what condition it will be in.

Did you know that a tree has to fall for every 16 reams of office paper? One of our biggest clients saves more than 20 tons of paper annually thanks to switching to paperless operations.

Greater Security and Legal Compliance

An important aspect of digitization is better protecting your documents against unauthorized content review. Encryption, access control, secure storage, and - most importantly - legal compliance of trustworthy digital document management systems allow you to sleep peacefully, knowing that confidential documentation and various business secrets are accessed only by authorized persons.

Better Customer Experience

Today's customer or client naturally expects to obtain your product or service quickly, efficiently, and with flawless interaction. Therefore, the customer is at the center of the user experience, demanding quick access to desired information, easy selection and purchase, and prompt delivery. If you don't provide this, they will go those who do.

Paperless business transcends the physical limitations imposed by paper records. It ensures flexibility, faster responsiveness, and the ability to adapt to market needs, ultimately leading to greater satisfaction and customer loyalty.

How to Transition to Paperless Business?

Think digital first and encourage a business culture that warmly embraces digital tools and processes. Find the right document management tools, explore and test various electronic signature platforms, and use cloud storage solutions.

Empower your team: Provide them with training and all the support they need so that your employees feel comfortable in the digital environment and can confidently handle the new tools.

The transition to paperless operations doesn't happen overnight, so approach it gradually. Maybe start with electronic signing , and once you master it, try cloud document storage. Later, you might add electronic invoicing to your toolkit. Start with small steps, but always think big.

Encourage employees to be aware of the importance of environmental practices regularly. Is it really necessary to print an email attachment and read it on paper if they will send it for remote electronic signing?

Mastering the concept of paperless business is certainly not a fad, nor is it the future: digitalization is happening here and now, so take advantage of the numerous benefits it offers you, your company, colleagues, business partners, and customers.

We've also mentioned increased operational efficiency, cost savings, and greater security. You will be quicker to meet the demands for sustainable business practices and offer customers a superior experience, which will make them return regularly.

Due to constant technological changes, only with paperless operations can you keep up with market demands, and the flexibility it provides is critical to maintaining competitiveness.