3 shortcuts that make HR teams’ work (and lives) easier

Each of those tasks above may only take a few minutes on its own. But when you have to repeat the same process for ten new hires or a hundred employees, paperwork can take over your day surprisingly fast. 

And when you finally want to focus on people, there are still a few emails left to send: “Just a quick reminder that the document is still waiting for your signature …” 

HR departments handle some of the heaviest document workloads in an organization, and research suggests that professionals can  spend as much as 57% of their time on administrative tasks . 

We’ve already written about the  benefits of e-signing in HR processes , and you can find a broader feature overview in our article on  5 e-signing features that speed up business processes . 

This time, let’s look at three BetrSign® e-signing features that can take repetitive work off your plate: templates, bulk sending, and automated reminders. 

1. Templates: Because you’ve prepared a similar document before  

When a new employee joins the company, many onboarding steps repeat: signing an NDA, completing forms, reviewing internal documentation, and more. 

You still need to check and update the details for each employee. But you don’t have to build the entire signing process from scratch every time. 

In BetrSign, you can save a ready-made setup that includes documents, signers, signature fields, and any required input fields. You can create, edit, share, and delete templates as needed. 

Imagine hiring a new employee almost every month. 

Would you rather start from a blank page every time – or open a structured template, review the content and details, and adjust only what’s different for the new hire? 

Templates save time on the parts that repeat, so you can spend more time on the details that actually differ from one employee to the next. 

2. Bulk Sending: Once Instead of a Hundred Times  

Let’s say you need every employee to sign an acknowledgment confirming that they’ve read a new internal policy. 

The document is the same for everyone. The recipient list is not. 

BetrSign lets you prepare the document once and send it to a larger group of signers at the same time. During setup, you upload the signers in an .XLSX file, and each one gets their own signature mark while the document is being prepared. 

You can see the process in action in  our BetrSign feature videos . 

Once you send the document, each signer receives their own copy to sign, and you can track each document's status separately. 

For HR teams, that means fewer individual sends and fewer opportunities to overlook a recipient or attach the wrong file. 

Bulk sending is especially useful for standardized documents that need to go out to larger groups of employees. 

3. Automated reminders: You don’t have to keep everything in your head  

You sent the document. The signature still hasn’t arrived. 

Maybe the signer had a packed schedule. Maybe they missed the email. Maybe they saw it, planned to sign it later – and then forgot. 

With BetrSign, you can define the number and timing of automated reminders when you set up the signing process. 

By default, you can schedule reminders after one, three, five, or seven days, or one day before the signing job expires. 

BetrSign then reminds signers for you, so you can focus on more important work and check the document status as needed. 

Once everyone has signed, both you and the signers receive a signed copy by email. BetrSign closes the signing job and stores an  audit trail  – a detailed record of who received, opened, and signed the document, when they did so, and how their identity was verified. 

In other words: less manual document prep, fewer follow-up emails, and fewer mental notes you have to keep track of. 

BetrSign and FledgeWorks: E-signing directly inside your HR system  

Templates, bulk sending, and automated reminders can eliminate a lot of repetitive work. 

You can make the process even easier when signing happens inside the same system where you already manage HR processes and employee records. 

That’s exactly what the  BetrSign integration with FledgeWorks  makes possible. 

HR teams can select an employee document directly in FledgeWorks, add signers, place signature fields, and send the document for signature. 

The biggest advantage of such an integration is simple: you don’t have to jump between tools. 

The workflow from document preparation to signature stays straightforward. You can avoid extra steps such as exporting documents, uploading them into another platform, and then transferring signed versions back into the HR system. 

What does that mean for the HR team?   

You can prepare and send a document for signature directly from your HR system and track its progress in the employee’s digital profile. 

Document management becomes a natural part of your existing workflow. 

And because HR systems typically use employee data that is already stored in employee profiles when generating documents, there is less need to re-enter information you’ve already entered once. 

What about the employee?    

The employee receives a notification and can access the document through their HR system profile. 

Because BetrSign is integrated into the process, they can review and electronically sign the document on different devices – without printing, scanning, or emailing attachments back and forth. 

Once signing is complete, the system automatically stores the signed document in the employee’s profile. 

That means it is still easy to find later, whether the employee or the HR team needs it again. 

At a glance: Which feature solves which problem?  

Where to start: Pick one HR process.  

Start with one recurring HR process and look at where it takes the most time. 

Preparing documents? 

Sending them? 

Following up? 

Or moving documents from one tool to another? 

Templates, bulk sending, automated reminders, and integration with your HR system can shorten that list of repetitive tasks. 

And that leaves more time for interviews, onboarding, employee development, and the questions that actually need a human answer. 

In short: more time for people.