No need to fear digitalization or e-signing

Can we trust electronic signatures? Are digital documents as valid as paper ones? Will switching to digital processes be too complex for employees — or even worse, replace their jobs?

Let’s be clear: there’s no reason to fear the digital transformation of business, especially regarding e-signatures. In fact, digital solutions are safer, faster, and more reliable than traditional processes.

Let’s tackle some of the most common — and unfounded — concerns:

1. A handwritten signature is safer than an e-signature

Security is the number one concern when it comes to e-signatures. Many believe that signing with pen and paper is more trustworthy and secure. But that’s not the case .

Every electronic signature is protected using advanced cryptographic techniques that prevent fraud and forgery. Only the intended signer can access and sign the document, and their identity is verified through electronic authentication methods (like a digital identity, one-time passcode, or personal digital certificate).

Once signed, each document includes a tamper-evident audit trail that logs every event — so you know exactly who signed it, how and when.

E-signature services must also comply with strict local and international regulations (such as the eIDAS Regulation , ESIGN Act, UETA…), making them fully legally valid and compliant.

On the other hand, a handwritten signature can be forged with some practice, and a paper document can easily be lost, misplaced, or fall into the wrong hands. So, which is safer?

2. E-signing is too complicated

What if our employees or clients don’t know how to e-sign? What if the process is too tricky and drives customers away?

Take a step back and consider both options:

• Traditional signing requires scheduling a time and place, traveling (or mailing), printing, signing, and scanning — all just to return a signed copy.
• E-signing, however, means sending a document via email. The recipient signs it with a tap, click, or stylus on their chosen device — no travel, no printing, no waiting.

Which one sounds easier?

3. E-signing is expensive

Finance departments might worry that e-signature platforms are a costly upgrade. But let’s look at the bigger picture.

Think about the paper, ink, and toner you use to print documents. If there’s a typo or error, you reprint — doubling the cost.

Then there’s delivery or postage and the storage space needed for signed documents. Often, these are scanned and archived again, wasting time and resources.

With e-signatures, documents are available instantly and ready to be signed immediately. No waiting. And instead of spending hundreds or thousands on printing and delivery, you pay a simple monthly subscription for the e-signing service.

Time is money, and e-signing speeds up your entire business process.

4. But I know precisely where my paper documents are

Do you? How often do important papers get buried under piles on your desk, lost in transit, or simply not returned?

E-signature platforms store documents securely online. They’re easily accessible to all parties and delivered automatically once signed. You can even track signing progress — see who has signed and who hasn’t — without worrying about loss, delays, or breaches.

5. Customers might be hesitant, too

Maybe — but your customers are also looking for the best possible experience. Carrying stacks of paperwork around definitely doesn’t offer that.

Asking someone to print, sign, mail, or scan back a document may lead them to a competitor who already uses digital tools and has optimized its processes.

Giving them the ability to sign anytime, anywhere on any device is more convenient, less stressful, and improves the overall customer experience, turning a one-time client into a loyal one.

The benefits of digitalization and e-signing are crystal clear. Don’t let outdated fears hold your business back.

BetrSign® offers a safe, fast, and seamless transition to e-signatures.

The future is digital — take the lead today.