Achieving HR Excellence through Effective Personnel Processes

Modern technologies fundamentally change employment models and how we work with employees, among other things, in companies.

Achieving HR Excellence through Effective Personnel Processes

For some time now, new generations don't go to work just because of the need for financial security. Moreover, financial security is no longer taken for granted (or important) as it used to be. Today, especially the younger generation, expect more from the job. In addition to good pay, they value career development, personal growth, and user experience.

Therefore, companies must offer more today. Employees are exceptionally tech-savvy, so they expect to encounter those technologies they use privately in the workplace, and company packages often include numerous shiny gadgets for employees entering a new work environment.

The concept of mobility and remote work is entirely self-evident. If not before, it was well established during the pandemic when employers who previously did not quite understand how someone could work from home quickly accepted the new reality. Here, the question of trust is also essential.

The greatest amount of paper

Technologies have taken over all areas for which individuals or entire departments are responsible in companies - HR is no exception. How is digital transformation noticeable in HR departments?

At first glance, the need to digitize the work of HR professionals might not be that obvious. Still, understanding that the essence of their work is the employees, upon whom the success of the entire organization depends, one can easily imagine that this is probably the area in the company where, right after accounting, the most paper is turned over, from documentation related to employment and onboarding to monitoring employees' achievement of quarterly and annual goals, evaluating their work...

For consistent control over so much paperwork, digitization is a strategic move and not just a fashion trend. Manual work means a loss of time, many possibilities for errors, and a potential risk of data leakage. Therefore, numerous specialized solutions for managing HR processes enable effective and comprehensive treatment of each employee. An essential part of these solutions is the digital management of documentation.

It's about the people!

Preparing various documentation quickly allows you to focus on the critical aspects of HR processes, such as face-to-face conversations and building a human relationship with employees. The time you spend chasing signatures should instead be invested in strategic cooperation with personnel, developing their creative potential, identifying their needs, and taking a personal approach to adopting internal business processes.

How else can employees communicate their needs if we dismisses them with "Sign here, here, and here"? And how could we know we've hired the right person if we haven't had a thorough conversation with them but just skimmed through the employment contract, signed it, and then stored it somewhere where we won't look for it until their departure?

A culture of trust - a magnet for employees

A culture of mutual trust is created in the HR department from the first meeting onwards, so the advantages of digitizing HR processes go beyond mere convenience. Without proper technological support, much time is unnecessarily lost with various current documentation, such as absence requests and travel orders. Does it make sense for someone to come to work to sign a travel order, with which they will drive back in the same direction where they live? Or to go to the office to report that they won't be coming to work? Of course, we've exaggerated the situation, but you get the idea.

Such documents are first created in office programs, and modern document management solutions and remote electronic signing allow them to quickly, friendly, and transparently transition among stakeholders in the process (employees, HR, management) and are then safely stored and accessible when needed.

Communication between departments whose paths cross in HR processes is more efficient, and employees usually satisfy their needs more quickly.

The future of HR processes is digital, and in them lies the answer to why employees stay or leave companies.

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